Difference between revisions of "Effective Meetings - Agendas"
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Why have an agenda? | |||
We spend a major amount of times in meetings – meetings within our organization, meetings with customers, vendors and others related to our organization and coalition/group meetings. Having an effective meeting will leave everyone more satisfied; garner greater participation and not leave participants dreading future meetings. | We spend a major amount of times in meetings – meetings within our organization, meetings with customers, vendors and others related to our organization and coalition/group meetings. Having an effective meeting will leave everyone more satisfied; garner greater participation and not leave participants dreading future meetings. | ||
Agenda basics | |||
Simply having an agenda will result in a more effective and satisfying meeting versus a meeting with no agenda. There are several best practices on creating and utilizing agendas to enhance their effectiveness. | Simply having an agenda will result in a more effective and satisfying meeting versus a meeting with no agenda. There are several best practices on creating and utilizing agendas to enhance their effectiveness. | ||
Agenda details | |||
• Publish the agenda before the meeting and making sure all meeting attendees have the agenda ahead of time. Seeking group input on the agenda is also a beneficial practice. | • Publish the agenda before the meeting and making sure all meeting attendees have the agenda ahead of time. Seeking group input on the agenda is also a beneficial practice. | ||
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• The chair of the meeting can add a “timeline” to the agenda to figure out if the agenda is realistic for the total time alloted and to track the meeting progress to ensure all items on the agenda receive the necessary time. | • The chair of the meeting can add a “timeline” to the agenda to figure out if the agenda is realistic for the total time alloted and to track the meeting progress to ensure all items on the agenda receive the necessary time. | ||
Resources | |||
http://www.omafra.gov.on.ca/english/rural/facts/05-037.htm | |||
Denise Edwards with the Ontario, Canada Ministry of Agriculture provides a very thorough factsheet on “Creating Effective Agendas” | |||
http://www.effectivemeetings.com/meetingplanning/agenda/agenda.asp | |||
“How to Create an Agenda, Step by Step”, by EffectiveMeetings.com – a meeting resource center – also has other information on effective meetings. | |||
http://www.slideshare.net/ccousear/preparing-an-effective-agenda | |||
“Preparing an Effective Agenda”, Slideshare presentation by Cathy Cousear. | |||
Revision as of 08:19, 7 July 2013
Why have an agenda?
We spend a major amount of times in meetings – meetings within our organization, meetings with customers, vendors and others related to our organization and coalition/group meetings. Having an effective meeting will leave everyone more satisfied; garner greater participation and not leave participants dreading future meetings.
Agenda basics
Simply having an agenda will result in a more effective and satisfying meeting versus a meeting with no agenda. There are several best practices on creating and utilizing agendas to enhance their effectiveness.
Agenda details
• Publish the agenda before the meeting and making sure all meeting attendees have the agenda ahead of time. Seeking group input on the agenda is also a beneficial practice.
• Review the agenda at the outset of the meeting to focus everyone on the agenda and make any adjustments. Make sure every meeting attendee has a written copy of the agenda during the meeting.
• Follow the agenda and keeping track of the agenda results. The agenda creates a simple tool of an outline to summarize the meeting results from. A more sophisticated method is a “action sheet” form with 3 columns - Action Required, Person(s) Responsible and Date for Completing and/or Reporting.
• The chair of the meeting can add a “timeline” to the agenda to figure out if the agenda is realistic for the total time alloted and to track the meeting progress to ensure all items on the agenda receive the necessary time.
Resources
http://www.omafra.gov.on.ca/english/rural/facts/05-037.htm
Denise Edwards with the Ontario, Canada Ministry of Agriculture provides a very thorough factsheet on “Creating Effective Agendas”
http://www.effectivemeetings.com/meetingplanning/agenda/agenda.asp
“How to Create an Agenda, Step by Step”, by EffectiveMeetings.com – a meeting resource center – also has other information on effective meetings.
http://www.slideshare.net/ccousear/preparing-an-effective-agenda
“Preparing an Effective Agenda”, Slideshare presentation by Cathy Cousear.